Fleet Integrations

Actuals

The numbers payroll and billing actually need.

Actuals combines your planned booking data with what actually happened, driver HOS on/off/drive times, DVIR times, vehicle arrival and leave times, odometer, and live/dead/state mileage, pulled straight from telematics. No more hand-entering payroll and billing numbers after every trip.

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From $100/mo, based on your fleet size · builds on Basic Integration · see full pricing ›

How it works

From a completed trip to numbers you can bill and pay on.

  1. A booking completes

    Once a trip wraps up, telematics and your customer-specific rules kick in automatically to start calculating results, no manual trigger required.

  2. We calculate the actuals

    Driver HOS on/off/drive times, DVIR times, vehicle arrival and leave times, odometer readings, and live/dead/state mileage, all pulled from your connected telematics platform.

  3. Results push to your booking platform

    Actuals replace manual entry and are used natively for payroll and customer billing, right inside Coach Manager or TBN OpsDriver.

  4. View and troubleshoot in one place

    Search booking and actuals results by date range or booking ID, and expand any booking to see the full detail behind the numbers.

What's included

Everything you need to stop entering numbers by hand.

Booking & Actuals Results

Search and review actuals alongside bookings by date range or booking ID, right from the portal.

Data Provided To Your Platform

Actuals are pushed automatically to your booking platform for payroll and billing, no manual entry required.

Troubleshooting Tools

Expand any booking to see driver HOS events, vehicle events, mileage, odometer, and durations, all in one place.

Why it matters

Real numbers, without the manual work.

No more manual entry

Payroll and billing numbers flow in automatically instead of getting typed in from a driver log or a spreadsheet.

Fewer disputes

Planned versus actual, side by side, settles questions about hours or mileage fast instead of dragging out.

Builds on Basic Integration

Actuals uses the same telematics and booking connection you already have, no new setup required.

Every booking accounted for

See exactly which bookings are missing actuals and troubleshoot the gap right from the portal.

Pricing

Simple monthly pricing, by fleet size.

<25 vehicles
$100/mo
25+ vehicles
$150/mo
50+ vehicles
$200/mo
100+ vehicles
Custom quote
Builds on Basic Integration · scales with your vehicle count
See full pricing ›

Questions

Quick answers.

What counts as an "actual"?

Driver HOS on/off/drive times, DVIR times, vehicle arrival and leave times, odometer readings, and live/dead/state mileage, calculated from telematics once a booking completes.

Which telematics platforms support this?

Samsara, Zonar, Motive, and Saucon. If you're on a different platform, ask us about it during a demo.

Does this replace manual payroll entry?

Yes. Actuals push directly into your booking platform and are used natively for payroll and customer billing, so nobody has to key in hours or mileage by hand.

What if a booking is missing actuals data?

You can search booking and actuals results by date range or booking ID, and expand any booking to see exactly what's missing and why, whether it's waiting on telematics or needs a closer look.

Do I need Basic Integration first?

Yes. Actuals builds on the telematics and booking connection that Basic Integration sets up.

See it with your fleet's data.

A short demo, built on your operation. No commitment.

Book a demo › Get started ›